Member management that grows with your club
Master data, lists, joining forms, profile updates, club fields and digital membership cards. Everything in one software, from a small club to an association with over 1,500 members.
Why use software for member management?
There are around 100,000 clubs in Switzerland, and a large part of volunteer time is spent on administration. Software for member management gives that time back.
Self-service saves board work
Members update their data themselves in their own member area, the board only checks and approves. This saves every board member many hours over the year.
Data protection compliant instead of Excel
Instead of scattered Excel files on private computers, everyone works with the same database that is always up to date, compliant with the Swiss FADP. You set permissions per role, and when someone leaves the board, you remove access with one click.
Flexible club fields
Clothing size, allergies, licence number or emergency contact: you define your own club fields exactly as your club needs them, without programming. Members keep them up to date themselves in their own profile.
Simple switch with AI and personal help
AI reads your existing member list from Excel or the old system by itself and assigns each column to the right field. If you want, we support the move personally and free of charge.
Recommended by
Tesla Owners Switzerland
TSV Rohrdorf
Altpfadi Adler Aarau
Kunst- und Geräteturnen Kleindöttingen
Radfahrerverein der Stadt Winterthur
Turnverein Eien-Kleindöttingen
Schwingerclub RothenburgMember data & lists
Master data, club fields, lists and families in one place.
All club members at a glance
All members clearly in one list: name, address, email, phone, membership, login status. Sort, filter and search in real time, without Excel lists and without outdated versions. In edit mode, you simply drag and drop members into their categories and lists, individually or several at once.
Configurable club fields
Allergies, clothing sizes, licence numbers, badges, emergency contact, define every field your club really needs. No programming, no waiting for the provider. Fields support multiple assignment, file upload, and validity periods. Perfect for camps, courses, or individual club processes.
Lists, teams and roles managed centrally
All lists at a glance: active members, juniors, committee, sponsors, honorary members. For each list, you immediately see the number of participants, the type (custom list, membership, automatic list), and whether filter rules are active. A list can even consist of other lists, for example all active members without the helpers, and automatic lists such as active, passive, or honorary member update themselves daily. Favourite lists at the top, assign members with one click or start campaigns for the whole list.
Link families and bill them together
Profiles can be linked as a family: parents can view and manage their children's profiles from their own account, optionally with or without a separate login for each child. With the option to merge invoices, the family receives one joint invoice to one address, while participations and data are managed per person.
Master data & memberships managed centrally
Members, contacts, families, roles and assignments are stored centrally in one database. Status changes such as active, passive, honorary member or patron are done in three clicks and are immediately up to date for everyone on the board.
Joining and leaving
From membership application to changes and resignation, all with board approval.
Membership forms for new members
New members sign up themselves via a public link that you embed on the club website or share as a QR-Code. For each form, you decide which details are requested, including your own club fields such as clothing size, allergies or emergency contact, and whether consent to terms and conditions or data protection is required. Every registration lands with the board as a membership application. You approve it, and the member appears in the master data with all details, without you having to type anything in.
Resignation forms with automatic cleanup
Leaving the club also runs through a form. A member submits their resignation request themselves, or the board records it. After approval, DigitalMembers automatically cleans everything up according to your settings: the member is archived, login and notifications are switched off, and current assignments to activities, lists and club fields are removed. This means no resignation gets forgotten, and you do not have to update anything by hand.
Approve profile changes and membership applications
Profile changes from members, join requests from your forms, and resignation requests all come together in one place and wait there for your approval. The committee sees exactly what was there before and what is new for every change, field by field side by side, and approves or rejects it. This way, nothing ends up in the master data unnoticed, and you stay in control of your data. Where it fits, you can also have requests confirmed automatically per form.
Changes documented end-to-end
Every join, leave, transfer, and profile change is documented automatically. With date, trigger (admin, form, import), and a before/after diff. Immediately traceable for the board, bylaw votes, and year-end closing.
Member area, ID card & licences
What your members handle themselves, and what the club bills automatically.
Digital member management in 30 minutes
Migrate your existing member list in 30 minutes. We’ll help you personally.
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