All features of the club software at a glance

Double-entry club accounting is fully built in and easy to use, even without prior accounting knowledge. The audit team gets all documents at the touch of a button.

• Double-entry bookkeeping with journal
• Balance sheet and income statement in real time
• Budget planning per account and period
• Freely customisable chart of accounts, start from a club template
• Bank import with automatic payment reconciliation
• Receipts attached directly to the booking
• Automatic depreciation
• Notes and checklist for the audit
• Accounting periods with year-end closing
• VAT rates and VAT return
• Financial reports and key figures
• Excel and PDF export

You create membership fees and invoices directly from the member list. Payments can be made by payment slip, TWINT or credit card.

• Single and collective invoices, for example per family
• Subscriptions: recurring invoices, for example for annual fees
• Swiss QR payment slip
• Payment by TWINT and credit card
• Automatic dunning process with reminder levels
• Live status: sent, opened, paid
• Custom payment terms and due dates
• Custom invoice templates with logo
• Invoice overview for members
• Delivery by email or as a letter by post

Photograph the receipt, submit it, done: the expenses module takes care of the rest, from the booking suggestion to payout.

• Photograph the receipt with your smartphone
• AI receipt recognition with booking suggestion
• Review and approval by the board
• Collective payout as a file for e-banking
• Foreign currencies with automatic conversion
• Complete audit trail for the audit

You settle leader compensation, coach salaries and board honorariums in payroll accounting, with all Swiss social security deductions.

• Annual statement per leadership, coaching and board role
• AHV, IV, EO, ALV, UVG and BVG calculated automatically
• Withholding tax
• Flat-rate expenses according to Circular 25
• Allowances such as travel expenses or child allowances
• Payout as a file for e-banking
• Copy payroll statements to the next club year
• Automatic posting in the journal

The member management keeps all data up to date because members maintain their profiles themselves and you only approve changes.

• Master data for people and companies
• Freely definable club fields
• Groups with inclusion and exclusion logic
• Membership types from active to patron
• Profile updates by members with approval
• Changes: joins and resignations over time
• Import from Excel with AI support
• Bulk editing of multiple members
• Digital membership card
• Family linking with collective invoice
• Company data directly from the commercial register (Zefix)
• Honours and awards
• Statistics and analyses

With online forms, interested people can sign themselves up, from trial courses to joining the club. You review every registration and approve it.

• Forms for joining, courses, activities and sponsorship
• Public link, can be filled in without login
• Custom club fields and mandatory fields
• Course, activity and group selection directly in the form
• Parent registration with family linking
• Agreement to terms and conditions and regulations directly in the form
• Review and approval by the board
• Duplicate detection for registrations
• Automatic welcome message after approval
• Your own logo and design
• Embeddable in the club website
• Multilingual: German, English, French, Italian
• Protection against spam registrations

For events and courses, members register and cancel on their own. Invitations, reminders and billing run automatically.

• Registration and cancellation by members
• Volunteer assignments and shifts
• Attendance tracking
• Invitations, reminders and call-ups
• Automatic billing for participation
• Cancellation rules with required reason
• Surveys and carpooling
• Course catalogue with self-registration
• Youth+Sport export as Excel
• Participation statistics

With club communication, you reach all members through the right channel, from newsletters to letters.

• Newsletter with design editor
• Email, SMS, WhatsApp and push notifications
• Letter mailing via Swiss Post
• Mail merge letters with a personal greeting
• Write texts with AI support
• Live delivery status for each message
• Automatic birthday greetings
• Text templates for recurring messages
• Test send before sending

In the sponsoring module, you keep track of packages, commitments and invoices per project.

• Projects with duration and budget
• Packages, for example Bronze, Silver and Gold
• Commitments and cancellations at a glance
• Sponsoring invoices created automatically
• Invitation, reminder and thank-you emails
• Credit notes

The club calendar shows the whole club year and stays up to date on your smartphone automatically.

• Annual planning with all events
• Google Calendar sync
• Excel export for the annual programme
• Filter by groups

In the document storage, you share files from Google Drive with members in a targeted way, always in the latest version.

• Share files and folders with members
• Visibility by role and group
• Always the latest version, directly from the cloud

In Spaces, your club knowledge is stored: meeting minutes, tasks and instructions, easy to find for everyone with access.

• Boards for projects and working groups
• Four views: pinboard, list, timeline, Q&A
• Meeting minutes stored chronologically
• Permissions per board, from reading to managing
• Can be shared publicly if needed
• Comments and responsibilities

Through the classified ads, used jerseys, equipment and materials find a new use within the club.

• For sale, free to give away or wanted
• Visible to members only
• Images, description and price
• Contact via WhatsApp or email

With consents, you collect approvals for statutes, regulations or photo permissions digitally, with verifiable documentation.

• Manage statutes, regulations and terms and conditions
• Digital consent with timestamp
• Renewed consent when changes are made
• Proxy confirmation logged

With room management, your clubhouse, gym hall or club bus can be booked online, also by external people.

• Rooms and vehicles bookable online
• Requests with approval workflow
• Double bookings automatically blocked
• Google Calendar sync per room
• Permits automatically as PDF

Artificial intelligence takes the tedious work off your hands: recognizing receipts, importing data, drafting texts.

• Receipt recognition for expenses and accounting
• Automatically recognize bank statements
• Member import with AI support
• Chart of accounts import
• Draft and improve texts

Through the integrations, you connect DigitalMembers with your existing services, and developers build their own connections via our open interfaces.

• Brevo and Mailchimp sync
• Google Calendar and Google Drive
• Slack notifications
• Address book sync (CardDAV)
• Online payments via Payrexx
• Over 600 openly documented interfaces

Roles control who can see and edit what in your club. We are transparent about how we implement technology and security.

• Role-based access rights
• One login for multiple clubs
• Linked accounts, for example for parents
• Sign in with passkeys
• Two-factor authentication
• Login via email link
• All data stored encrypted
• Hosting in Germany
• Regular backups

DigitalMembers runs in the browser on any device and is set up in just a few minutes.

• Runs in the browser on smartphone, tablet and computer
• Multilingual: German, English, French, Italian
• Light and dark design
• Guided initial setup and tours
• Free support
• Try it free for 14 days, no credit card required